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Base Keystroke Systems
Optional Custom Modules
The base Keystroke systems include the following modules:
Sales Manager
Sales are entered into Keystroke using a combination of simple on-screen forms and traditional cash register functions. By utilizing some of the many sales entry options, including bar codes and customized entry keys, an entire sale can be completed and a sales receipt or invoice printed in as few as three keystrokes!
Database Manager
The Database Manager is used to set up and maintain information in each of the eight main databases: Inventory, Customers, Contacts, Vendors, Clerks, Departments, Categories and Locations. Although the unique design of the Keystroke program makes it possible for you to add and edit database records from almost anywhere in the program, this module is used to do most database maintenance. Special functions are included for handling large-scale changes and other types of maintenance such as adding multiple items and making global price changes. Advanced data file control includes the ability to data files among different data files sets (e.g. use a common Customer database with separate Sales Transactions and Inventories).
Database Features:
Over 65,000 Records per Database.
Number of Inventory Database Records virtually unlimited when using the Matrix Manager.
Fast, Stable and Trouble-Free Data Structure.
Picture Viewer allows graphic images to be displayed for any database record which has a graphic file attributed to it. (Requires the User Bundle).
Query/Edit Access Throughout Program.
Multiple Indexed Lookup Fields per Database.
Quick Search (multi-character search on indexed fields, not just by first letter).
Conditional Search Function.
Search & Replace, Search & Delete, Search & Update Price.
Hide/Show function marks records as inactive (without deleting the data).
Valid Entries Lists (a list of entries which the program will accept in the field to which the list is attached) can be created for virtually all database fields to improve data entry speed and consistency. While these user-definable lookup lists can be used in nearly any database field (e.g., Inventory Manufacturer, Customer Class, Salutation, Title), the most common use is for City, State and Zip Code on Customer, Contact and Vendor records. For example; the Valid Entries List can automatically populate the City, State, and Zip fields based on the entry of a valid Zip Code. Unique Entry Codes can be used for even quicker entry (e.g., “1” might represent Huntington Beach, CA 92647), or you can select from a list of Valid Entries for the field.
Attach Comments to each Database Record.
Audit Trail on Additions, Changes, Deletions.
Export to Other Software.
Import from Other Software (requires optional Importer Module).
Purchase Manager
The Purchase Manager is used to enter Purchase Orders and receive Inventory into stock. Special automated functions are available to generate suggested Purchase Orders and to receive items ordered. Suggested Orders are based on a comparison of pre-set, user-definable Minimum Quantities and current Quantities On-Hand. When items are received, the system instantly updates Inventory quantities, cost figures, last purchased dates and prices according to configuration options.
Accounts Receivable
The Accounts Receivable module is used to manage the credit accounts of Customers who are allowed to buy on terms (instead of initially paying by cash, check, or credit card). Managing credit accounts includes tasks such as generating finance charges per Billing Period (typically monthly), entering payments received on account (ROA Payments), monitoring the status of credit accounts and printing Billing Statements.
Report Manager
The Report Manager is used to generate reports pertaining to all aspects of the business. The information produced on these reports can provide valuable insight into day-to-day business transactions and can also assist in the making of informed decisions, rather than risking the business’ success by making incorrect assumptions.
Keep in mind that the theory behind using a computerized point of sale/inventory control system is that it allows for the collection of accurate and detailed information at the time transactions take place. The Keystroke Report Manager provides extensive software tools necessary to locate and summarize data that might otherwise have been overlooked, or not have been available at all.
Label Manager
The Label Manager is used to print price tags, mailing labels, and shipping labels. Most barcode formats can be printed on price tags. Price tags may be printed for individual Inventory items, groups of Inventory items, or all Inventory items. Price tags may even be printed for any or all items on any Purchase transaction or Sales transaction. Options include: printing price tags only for items with price changes (including items on sale) and printing box tags (a single price tag for boxed or bulk items which are not individually tagged). Mailing and shipping labels may be printed for all or individual Customers, Contacts and Vendors.
Configuration Manager
The Configuration Manager contains most of the setup information about how the Keystroke system will work. This includes telling the system what printers and other peripheral hardware devices are being used, and defining optional parameter settings that control how the program will function. Also included in the Configuration Manager are certain data file management functions that may be used to organize and safeguard your data files.
Custom Modules are specialized add-on features for the Keystroke POS system. Custom Modules are not stand-alone products and require the base Keystroke system (Evaluation, Single-User, or Network System) for operation. With the exception of MultiStore, each Custom Module is licensed for use with a single base system.
User Bundle The User Bundle includes the General Ledger Link, Script Editor, Production, Importer, and Report Editor Module (v5x only), along with dozens of custom utility programs. The User Bundle license is required to use any custom utility programs provided by SBS for use with Keystroke.
Examples of these utility programs include: Contract Pricing which adds the ability to offer special/unique pricing per item per customer, Photo Viewer (v5x only) which can be used to help manage inventory photo files, and a variety of programs which can be used to automate tasks such as batch invoice printing and data integration to third-party systems (e.g., EDI and E-Commerce).
A complete listing of these Utility Programs with descriptions can be found on the Keystroke POS CD and also on this website by going to the Utilities Page. While there are some exceptions (e.g. Report Editor), most custom utility programs are available for both Keystroke POS and Classic.
Due to the diverse potential uses and integration issues of these custom Utility Programs, technical support for these programs is not a part of our standard Software Maintenance Service plans. Support assistance for these programs is available at a rate of $150 per hour.
Custom modules available:
GL Link Module - Data interfaces to popular accounting systems
Script Editor Module - Customized entry procedures for sales
Production Module - Management of batch produced inventory items from component items
Importer Module - Import inventory, customer and vendor information
Report Editor - Modify the content and Layout of Reports
Keystroke Credit Card Authorization - Fast Internet-based credit card processing
Matrix Manager Module - Color/size/style matrix
MultiStore Module - Multiple store management
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